1. Personal data.
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation, the ‘GDPR’.
2. Data controller.
The CSSBI Administrator is the data controller deciding how personal data is processed.
3. Processing personal data.
The CSSBI complies with its obligations under the ‘GDPR’ by keeping personal data up-to-date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
The CSSBI uses personal data for the following purposes:
- To enable the Charity to provide financial support for the benefit of those necessitous members of the Church of England, or other recognized Christian denomination, who are current or former teachers, lecturers or teachers in training, living in England or Wales.
- To administer applicants’ records;
- To promote the interests of the charity;
- To maintain CSSBI accounts and records (including the processing of gift aid applications).
- The CSSBI keeps the information to help the applicant and the CSSBI Council make a decision regarding support.
- It aids the CSSBI Council’s decision making process in the event of a further application.
- Processing is carried out by the CSSBI as a not-for-profit body with a religious aim provided: -
- the processing relates only to applicants or former applicants (or those who have regular contact with it in connection with those purposes, such as the CSSBI Administrator and Council members); and
- there is no disclosure to a third party without consent.
4. The legal basis for processing data.
The legal basis for processing applicants’ personal data is to take specific steps necessary to enter into a contract. Where the special categories of data are required e.g. Religion and/or health information, that data is covered by the applicant’s explicit consent to allow us to process it.
Data relating to Gift Aid donations is provided to HMRC as part of conforming with legal obligations on behalf of the controller.
No other personal data will be disclosed to third parties without prior consent.
5. Sharing personal data.
Personal data is treated as strictly confidential and is only shared with CSSBI Council members and the administrator in order to carry out their work on the applicant’s behalf. The CSSBI would only share personal data with third parties if given consent by the applicant.
6. Length of time we keep personal date.
Data is retained by the CSSBI while still current and for 5 years after; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate.
7. Applicant’s rights regarding their personal data.
Unless subject to an exemption under the GDPR, applicants have the following rights with respect to their personal data:
- The right to request a copy of their personal data which the CSSBI holds, such as the application form and associated paperwork.
- The right to request that the CSSBI corrects any personal data if it is found to be inaccurate or out of date;
- The right to request that personal data is erased where it is no longer necessary for the CSSBI to retain such data;
- The right to withdraw consent to the processing of special categories of data, which may lead to a withdrawal of the application or assistance;
- The right to lodge a complaint with the Information Commissioners Office, address below.
9. Contact Details
To exercise all relevant rights, queries or complaints, in the first instance please contact the CSSBI Administrator at our Registered Office, 3 Kings Court, Harwood Road, Horsham, West Sussex RH13 5UR. E-mail firstname.lastname@example.org or telephone 01403 250798.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/cont... or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.